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How to Send a File Attachment With Outlook.com

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  • Posted on 20th Jul, 2022 20:21 PM
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Learn how to send a file attachment with Outlook.com with step-by-step instructions. You can choose files from your computer or online storage.

What to Know

  • Select Attach (paperclip) from the top menu. Select Browse This Computer, navigate to the file, and click Open.
  • To attach a file from a cloud service, select Browse cloud locations. Select a file from OneDrive or another service.
  • Choose to share a link or attach a copy of a cloud-based file. If you share a link, the recipient views the file online.

This article explains how to attach files to Outlook.com email messages. You can share a copy of a file stored on your computer or share a link to a file stored on a cloud sharing service such as OneDrive. Instructions cover Outlook.com and Outlook Online.

Send a File Attachment With Outlook.com

The size limit for attached files in Outlook.com is 20 MB. However, you can bypass that limit by sharing files as a OneDrive, Dropbox, or Google Drive attachment. Files from these cloud sharing services appear as a link in the message. Sharing files from a cloud service doesn't use up your email storage and doesn't take time to download these attachments in Outlook.

  1. Select New message and compose your email message.

  2. Select Attach.

    To find Attach, look for the paperclip icon in the toolbars above and below the message. Both activate the same option.

  3. To attach a file stored on your computer, select Browse this computer to display the Open dialog box, choose the file, and select Open to attach the file to the email message. Then, go to step 6.

  4. To attach a file from a cloud storage service, select Browse cloud locations. Then, choose the file in your OneDrive account (or another connected cloud account) and select Next.

    If you use Google Drive or Dropbox, select Add an account to connect to the service to your Outlook.com account. These accounts must be added before you can attach files stored in these cloud locations.

  5. When sharing a file from OneDrive (or another cloud account), choose to either Share as a OneDrive link or Attach as a copy. If you share the file as a link, the recipient views the file online.

    If the file is over the size limit, you are prompted to upload it to OneDrive and attach it as a OneDrive file. You can't attach the file and send a copy.

  6. Wait for the file to completely upload. When the upload is complete, the attachment appears as an icon in the message composition window.

  7. Finish composing your message, then select Send to deliver the message with its attachment.

Identify Yourself and Alert Your Recipient About the File Attachment

Let your recipient know that you're sending an email with an attachment so they don't assume that it is a spam email. If you send the attachment to someone you don't know well, give them enough information to verify your identity and tell them what is contained in the file.

With some email systems, it's easy to overlook attached files. This is another reason to be clear in your message that there's a file attached. Mention its name, size, and what it contains. That way your recipient knows to look for the attachment and that it's safe to open.

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